Tabletop convention software
Tabletop nativeOne operating system for the whole convention.
Replace disconnected ticketing, scheduling, spreadsheets, forms, and Discord handoffs with one tabletop-native workspace for organizers and attendees.
Schedule
Games, rooms, tables, seats, and hosts
Operations
Registration through live Event Command
Community
A player journey that lasts beyond one weekend
Organizer outcomes
Spend less time reconciling tools and more time shaping the event.
Apiary connects the work before, during, and after the convention so each team sees the same operating picture.
Sell badges without rebuilding the attendee list
Run badge sales, carts, promotions, check-in, printed QR badges, and holder assignments from one registration record.
Build a schedule around how tabletop events actually work
Collect GM submissions, place games across rooms and tables, manage seat capacity, and give attendees a personal schedule.
Give directors a shared live-operations view
Track volunteer coverage, handoffs, incidents, decisions, fallbacks, and operational risks without losing the history in chat.
Carry community relationships into the next year
Connect attendee profiles, partners, vendors, creators, achievements, and cross-convention journeys to the organization behind the event.
One operating loop
Plan, launch, operate, and learn in the same system.
The organizer workspace and public attendee experience share one event model, reducing duplicate entry and last-minute drift.
- Phase 1
Plan
Set badges, rooms, tables, modules, policies, staff roles, and launch readiness.
- Phase 2
Launch
Open registration and submissions, review games, publish the schedule, and communicate changes.
- Phase 3
Operate
Check people in, fill open seats, coordinate volunteers, and run Event Command from a shared record.
- Phase 4
Close out
Reconcile commerce, export reporting, preserve decisions, and clone what worked into the next event.
Ready today
The tabletop operating loop is already connected.
These are working product surfaces, not a list of generic event-management aspirations.
Registration and commerce
Move attendees from purchase to the registration desk with one auditable record.
- Badge types, carts, holder assignments, promotions, and QR check-in
- Merchandise, workshops, sponsors, vendor packages, and settlement exports
- Explicit payment modes and controlled live-money activation
Games and scheduling
Model the constraints that generic session calendars miss.
- GM submissions, review queues, rooms, tables, time slots, and seat limits
- Reservations, waitlists, open-seat discovery, and personal schedules
- Tournament brackets, lending library, and Find Your Table
Live operations
Keep directors aligned when the event stops behaving like the plan.
- Volunteer applications, shifts, hours, and coverage gaps
- Issues, incidents, decisions, handoffs, fallback plans, and journals
- Staff-reviewed assistant suggestions with citations and audit boundaries
Community and growth
Give the organization useful memory across recurring events.
- Persistent player profiles, connections, achievements, and journeys
- Partner, sponsor, vendor, and creator relationship workflows
- Templates, cloning, theming, embeds, APIs, webhooks, and import previews
Scope check
Best fit: tabletop organizers who need more than ticketing.
Apiary is strongest when registration, game scheduling, tables, volunteers, vendors, live operations, and community all matter. Specialized hotel-block, travel, and venue-safety systems remain external responsibilities and can be linked into the event workflow.
Build the next convention from one operating record.
Create an organizer account, choose the tabletop convention preset, and start with the modules your team actually needs.